Job Description

Job Description and Duties

Under the close supervision of the Accounting Administrator I (Supervisor) of the Federal Report Team B, the Student Assistant (SA) will assist with research and analysis of data associated with fiscal operations; provide support to fulfill the accounting business needs; effectively communicate progress of assigned task while working in a team environment; key in the claim schedules; post all Cash Receipt (CR) postings; and  assist in creating reports using FI$Cal to support management. The SA will also act as a liaison between unit staff and management.  

The student assistant will use various software applications such as Microsoft Office products, Outlook, Word, Excel, Power Point, etc. to perform assigned tasks. The SA will abide by office policies, rules, regulations, and procedures; makes arithmetic computations; takes notes during accounting meetings; and will follow routine oral and written direction.

This non-tenured intermittent position will be limited to working up to 1,500 hours in a 12-consecutive month period.

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You will find additional information about the job in the .

Working Conditions

Telework Information

This position may be eligible for telework. The amount of telework permitted is at the discretion of the Department and is subject to change, consistent with CDPH’s Telework Program. All employees who telework are required to be California residents in accordance with Government Code 14200. Candidates who reside outside of the state of California may be interviewed; however, the selected candidate must have a primary residency in the state of California prior to appointment (and continue to maintain California residency) as a condition of employment. Failure to meet this requirement may result in the job offer being rescinded.

Travel may be required for this position. Reimbursement for travel takes into consideration an employee’s designated headquarters, as reflected in the duty statement, and is subject to regulations and bargaining unit contract provisions. All commute expenses to the designated headquarters office will be the responsibility of the selected candidate.

The headquarters office location for this position is identified in the attached duty statement.

Special Requirements

Students currently enrolled in an accredited college or university may apply. Please submit a copy of your unofficial transcripts with your application package. Official transcripts will be required prior to employment and after completion of each semester thereafter.

For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678) and/or Resume, including detailed job descriptions,  hours worked per week , and  start/end dates (MM/DD/YYYY) . Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.

A completed State application (STD. 678) and any other relevant documents (e.g. unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers Account. Please reference Job Control #(479834)  and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application. Please remove any confidential information (i.e. social security number, date of birth) from your documents prior to submission.

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareers Account at Submitting an electronic application through your CalCareers account is strongly recommended since electronic applications will be received/processed faster than other methods of filing. Please submit only one application.

If you are unable to submit your application electronically through your CalCareers account, please email  apply@cdph.ca.gov  for assistance and a CDPH Human Resources Division staff member will contact you to assist with the online application process or,  a hard copy application package may be submitted through an alternative method as explained in the How to Apply section below. When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Excellent oral and written communication skills, and attention to detail to effectively meet the objectives of management.

• Excellent organizational skills and ability to track and monitor information/reports.
• Work under pressure to meet deadlines and easily adapt to changing priorities.
• Strong analytical skills and experience resolving complex problems or issues.
• Ability to develop and maintain effective and cooperative working relationships across all levels of government.
• Advanced Microsoft Word, Excel, Access, Visio, and Outlook skills.
• Excellent attendance and dependability.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Other - Candidates must provide proof of application for, or enrollment as a student in, an appropriate college or university program prior to being appointed to the position.

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